Accounts Payable is currently not in the King's University office; however, available for all enquiries via email at firstname.lastname@example.org. All Accounts Payable functions are still being processed through email and online. Please scan and send invoices, expense claims, etc. to email@example.com.
Please read the instructions in this document on submitting Employee Reimbursement while the campus is functioning virtually.
- Non-employee Payment Request Form
- Employee Expense Reimbursement Request Form
- Supporting Document - Meals/Hospitality Form
- Canadian Vendor Direct
- International Wire Request Form
- BPS Expenses Directive - Broader Public Sector Expenses Directive: Issued by Management Board of Cabinet Apr 2011
- Travel Policy Summary
- Policy for Travel Reimbursement
- Presenters Travel and Conference Fund Request
- Expense Reimbursement Manual
- CUPE Professional Development Fund How to Submit Claims for Reimbursement
- Tuition Benefit Form
|Roles and Responsibilities||Suppliers/Service Providers|
|Accounts Payable is responsible for the administration and processing of invoices and payments to internal and external vendors. Stakeholders of King's University College are encouraged to contact this office with any questions regarding the policies and procedures related to this function of the Finance Department.||
A Purchase Order Number must be obtained when goods or service are ordered by an authorized representative of King's University College.
Please be aware that invoices sent to King's University College must reference the valid Purchase Order Number assigned to the goods or service performed. Doing so will ensure prompt payment within the terms of your invoice. If a valid P.O. number is not properly referenced, processing delays may occur or the invoice may be returned.
Cheque requests must be submitted with supporting documentation to Accounts Payable no later than 2 business days prior to the 15th or 30th. Cheque payments will take place on the 15th and 30th of each month.
Please note that employees will not be issued a cheque unless under rare and unusual circumstances.
FOREIGN CURRENCY REQUESTS (WESTERN UNION)
Wire and/or draft requests must be submitted to Accounts Payable 2 business days prior to the 15th and 30th. The wire/draft information will then be sent to Western Union on the 15th and 30th of each month.
ELECTRONIC REIMBURSEMENT OF EXPENSES
Reimbursement of eligible expenses for internal vendors of the College will be processed electronically via direct deposit. Reimbursement will take place on or about the 15th and 30th of each month.
The deadline to submit expenses for reimbursement is five full business days prior to the 15th or 30th of the month. Requests received by Accounts Payable after the deadline will be processed on the next payment run. For example, you must submit your request not later than Monday the 8th when the 15th falls on the Monday. Saturday and Sunday are not considered business days.
Reimbursement of eligible expenses for external vendors with banking information on file will be processed electronically via direct deposit. External Vendors payment schedule is processed Net 30 from the invoice date specified. Reimbursement will take place on or about the 15th and 30th of each month.
|Angela Brodt, Accounts Payable Coordinatorfirstname.lastname@example.org||4311|