Covid-19 and the Residence and Campus Life Office
The Residence and Campus Life Office Staff is working remotely until later in the summer. We can best be reached through email Residence@kings.uwo.ca, or by phone (519-433-3491, x. 4700).
Residence applications are now open for September-April 2021-22. Students applying directly from high school will receive a residence offer with their academic offer. Other students can contact firstname.lastname@example.org for the application link.
- For more COVID-19 information, please visit COVID-19 Updates @ King’s
- For Frequently Asked Questions related to COVID-19 please visit our FAQ page
We will continue to consult with public health officials to determine the necessary precautions required in our residence operations for 2021-22. Some of the precautions in place in 2020-21 may remain in place. These plans will be finalized over the summer. We are committed to your health and safety, and the health and safety of our entire community in the Covid-19 environment.
Changes to Residence for 2021/22
King’s is focusing on several key measures to prioritize the health and safety of our residence community as we plan for the 2021-22 residence year:
- Single room placements for all residents to limit density in all residence areas.
- Required first dose vaccinations for all students living in residence. Those who for medical or other protected grounds under the Ontario Human Rights Code cannot be vaccinated may request an accommodation. First dose requirement is a minimum requirement. Residents are encouraged to get second shots to be fully vaccinated prior to arrival, if possible.
- Masks in shared residence spaces will be required (hallways, washrooms, lounges, elevators, study rooms, food service spaces, etc.)
- Reduced capacity limits in residence rooms, lounges, study rooms and food service areas
- Enhanced cleaning and sanitization of common areas
- Guests from outside of the King’s residence system will not be permitted (details on move-in exceptions will be finalized later in the summer)
We will continue to work closely with public health officials to monitor developments related to COVID-19 and to ensure our residence practices are in keeping with the evolving Covid situation. We will keep students and families informed about changes throughout the summer.
The Residence and Campus Life Office will provide more information to residents in the coming weeks about the exemption request process, the process for submitting the required validation of vaccination documentation, and updates to the Residence Agreement.
According to the health authorities, vaccination against COVID-19 is the single most important intervention in reducing the transmission of COVID-19. Now that the vaccination has become widely available in Canada and other countries, requiring vaccination for students living in residence is a key strategy for Covid-19 safety in residence. We understand that some students may be unable to access the vaccine prior to arrival. These students will have two weeks after arrival to be vaccinated. King’s residents will have access to the vaccination center at Western to begin, and complete, their vaccination process.
The requirement to be vaccinated, as with all Covid-related safety strategies on campus, will be reviewed in the coming months and adjusted as circumstances dictate.
The $600 residence deposit will be fully refundable until August 31, 2021. We know that residents and their families are considering many factors in the decision to live on campus. We also know that King’s Residence and Campus Life Office is committed to providing the best residence experience possible for all residents, in keeping with evolving Covid-19 safety precautions. We are excited about our plans for September and can’t wait to welcome new and returning residents this fall.
What proof of vaccination will be needed? What’s the deadline to provide that?
We recognize that many incoming students have only recently become eligible for a vaccination, and that first dose vaccinations will occur over the coming weeks and months. More information on how to provide proof of vaccination to King’s Residence will be sent by email to all residents in coming weeks. We encourage you to keep any vaccination receipt or record, in the event it is needed at a later date.
Does the type of vaccine matter? Will a foreign vaccination certificate be accepted?
Students living in residence can receive any approved vaccine by Health Canada. A World Health Organization approved vaccine for international students will also be accepted. Vaccination documentation will be required for all students.
Do I just need the first vaccine or is the second booster shot required as well?
King’s requires students living in residence to have received at least a first dose of the COVID-19 vaccine, preferably before their move-in date but at least within 14 days following their move-in date. Students who can’t access their first COVID-19 vaccine before moving in to residence will have 14 days following their move-in date to get vaccinated on or off campus.
Students will also be required to receive their second dose of the vaccine. We anticipates the on –campus Western vaccination center will be able to provide any eligible student their second dose vaccine during the fall semester. Students who can receive a second dose vaccine prior to arriving to campus are strongly encouraged to do so.
Will staff working in residence also be vaccinated?
Live-in staff (i.e.RAs and House Coordinators) will be required to be vaccinated unless granted an accommodation, as their living arrangements form part of their contractual duties. As part of our multi-layered Covid response plan, Residence Staff will be provided with appropriate PPE, be expected to follow health & safety protocols, and will receive additional safety training related to COVID.
Can I still move in if my first vaccine appointment is booked after the move-in date?
Western will provide a vaccination centre on campus this fall and expects to have a sufficient number of vaccines available for students needing one – including King’s students. You can still move in as long as you are vaccinated and provide proof of vaccination within two weeks after you move in. However, we strongly encourage students to get their first dose prior to arrival at King’s to maximize the effectiveness of the vaccine and to avoid supply shortages, or other complications.
How do I submit a request for an accommodation?
Those students who for medical or other protected grounds under the Ontario Human Rights Code cannot be vaccinated may request an accommodation. More information about requesting an accommodation will be released in the coming weeks.
Will King’s turn students away from residence if they cannot show proof of vaccination upon arrival?
Students who can’t access their first COVID-19 vaccine before arriving at King’s will have 14 days following their move-in date to get vaccinated on or off campus. Students who have not been vaccinated with their first dose within two weeks following their move-in date, or who have not been granted an accommodation to this requirement, will not be permitted to continue living in residence.
Will students moving into residence have to show they’ve been vaccinated by a specific date before moving in? If so, when?
King’s is encouraging all students to get their COVID-19 vaccine as soon as possible. More information on how to provide proof of vaccination will be communicated by email in the coming months.
Will King’s be testing students for COVID-19 upon arrival in residence?
Our current focus is on encouraging all students to get their COVID-19 vaccine as soon as possible. At this time, King’s is not planning to test students upon arrival in residence. If there is a need to change course, we will. New information will be shared as early and as often as possible. Incoming students and parents are encouraged to monitor King's Residence Website for the latest information on residence plans for fall 2021.
With the vaccination requirement, can I still withdraw from residence and receive refund of the prepayment?
As previously announced, King’s Residence will refund the $600 residence deposits in full until August 31. If your plans change and you wish to withdraw your application email email@example.com .
Does King’s require proof of any other vaccinations for students in residence?
King’s does not require students living in residence to verify proof of vaccination for other illnessess, however all students are encouraged to take responsibility for their health and well-being by following public health immunization recommendations and ensuring their immunizations are up to date before begining university studies. The Middlesex-London Health Unit fully supports Western and Affilaites' decision to require COVID-19 vaccination for students living in residence.
Is the vaccine requirement being enforced at Western and other affiliated university college campus residences too?
Yes. Any student living in a residence operated by Western, Brescia, Huron, and King's must have received their first dose before starting to live in residence, or receive the vaccine within two weeks following their move-in date.
RESIDENCE FOOD SERVICE
Residence food service will operate as fully as possible under provincial guidelines. Our goal is to continue to provide exceptional dining service while respecting physical distancing guidelines, and recommended Covid-19 safety practices for food service.
RESIDENCE LIFE PROGRAMMING
While restrictions may require us to limit interaction in physical spaces, our team will design an exceptional experience for you. This may mean that we interact more in smaller groups, one-on-one and virtually. We are committed to showing you what a community looks like – even in the most challenging times!
What changes to the Rules of Residence are in place for 2021-22?
King’s Residence is committed to following preventative measures to increase Covid-related safety in our community. Residence is a community that looks out for each other. That care for each other is more important now than ever.
Residence life, and the Rules of Residence, will be a little different this year. These changes are in place for the good of the community. As the Covid-19 situation on campus and in the London community changes throughout the year, residence rules also may be adjusted to reflect the current situation.
The Covid-related Rules of Residence will be finalized over the summer. You will receive updates to your Western email from the Residence and Campus Life Office as plans finalize.
The fridges in the kitchenettes may not be available for resident use. The freezer sections of fridges may be used by residents. Residents are encouraged to bring a mini-fridge (up to 3 cubic feet), or to rent a fridge from Coldexrents.com.
Covid-19 Precautionary Measures
As in all campus areas, King’s Residence will require you to wear a non-medical mask or face covering in the presence of others, in common and shared spaces on campus and when physical distancing is difficult to maintain. These masks must cover your nose and mouth.
You will be required to use handsanitizer prior to entering residence buildings and food service locations.
The Residence and Campus Life Office will take a progressive discipline approach to non-compliance with the established Covid-19 precautionary measures. Advising residents of these measures, and educating on the reasons for these measures will be the first response. A meeting with a Residence Manager will be requested should a second non-compliance incident be reported. Subsequent incidents will be subject to sanctioning under the Rules of Residence, and may result in loss of residence access privileges.
Will I be required to self-isolate prior to arrival?
All Western University students (domestic and international), including those registered at Brescia, King’s and Huron University Colleges, who arrive in Canada from abroad are required to comply with all federal and provincial quarantine requirements and must register their quarantine plan with Western prior to, or immediately upon, arrival in Canada. King’s International will continue to provide students arriving from out of country with up to date information.
Can King’s help me with my required self-isolation when I arrive in Canada?
King’s has made arrangements for residence and non-resident students to have access to a transportation and self-isolation service through Maple Assist. Residents can also make their own self-isolation plan, with certain requirements for authorization to move into residence. More information can be found here.
All Residents coming into Canada from abroad must complete and submit a Quarantine Plan .
If I don’t come this year, will I be able to defer my guaranteed residence until Fall 2022?
You will be welcome to apply for residence for Fall 2022, however, a place in residence will not be guaranteed. Contact the Residence and Campus Life Office in November if you wish to apply for 2022-2023 residence.
What can I expect if the Covid-19 situation in residence changes?
The COVID-19 pandemic has led to significant changes in how we live and interact with one another, both on campus and in our local communities. In consultation with local public health authorities, and in keeping with federal and provincial regulations, King’s Residence will continue to respond to the Covid-19 situation as it evolves, in a manner that maintains our core commitment to the care and respect of all members of the residence community. We will work together to provide a residence experience that supports residents, within the guidelines of safer interactions. We also know that we must prepare should the pandemic threaten the health and wellness of our community. Due to the uncertainty created by COVID-19, King’s University College reserves the right to delay occupancy or terminate the Residence Agreement with you in the event that: (1) King’s determines that it is prudent or necessary to do so for reasons of public health or student safety, or (2) King’s is required by law, order or directive to close one or more residence areas, to limit the number of residents, or alter the normal operation of residence.
While any situation or directive that arises will dictate specific responses, there are some things we expect may occur should we experience a Covid-19 outbreak, or campus closure.
- Residence guest policies may be modified. This could include residents in some areas being asked not to visit other residence areas, and some areas being closed to all guests.
- Access to shared spaces like lounges and study rooms may be limited or closed.
- Residence programming may be moved to online formats exclusively.
- Residence and Campus Life Office and Residence Information Desk in-person services may be limited.
- Food Services may alter service models. Residents may be assigned designated times for food service, some food service stations may be closed, residents from outbreak units may move to a “pre-order and delivery to room” model of food service.
- If the campus closes, residents who live within driving distance of King’s will be expected to move out of residence by a specified date (within a few days).
- Residents who live out of province or out of country will be permitted to remain in residence longer, if public health authorizes this.
- Residents may be required to relocate to new rooms or buildings
- If residence closes, residence fees will adjusted
Like you, we are hoping that the residence year proceeds as normally as possible. We also want all residents to be prepared for the changes to residence life that may arise.
Should we determine that closing residence is advisable, those residents who can return home will be expected to do so in a timely manner.
Live in the heart of the King's University experience and apply for residence!
Living in residence offers another dimension to your King’s experience. Living close to all the resources at King’s and living with classmates is an excellent way to thrive academically. Living in residence places you next door to campus resources and facilities, but more importantly, it is a supportive learning environment. We know that your first-year experience is an important time of transition and we are here to help you achieve your goals. And, we know upper year students often want to continue living in the supportive residence environment that the Epworth Houses and King's Commons can offer. In addition to the full-time staff in the Residence and Campus Life Office, Residence Assistants, Residence House Coordinators, Residence Sophs, and King’s Academic Peer Mentors are all here to offer peer support.
We are proud of the diversity of our residence students. Students from many backgrounds and many countries make their home with us. Diversity is celebrated and respected in the residence community.
Benefits of Residence Life
- Residence Guide
- Residence Handbook
- Make lifelong friends in a caring community
- Fastest commute to class - ever!
- Enjoy your meals in the three food services locations at King's - offering a wide selection of food choices.
- Student lounges and study lounges available in most building styles
- Laundry on each floor in Wemple and Alumni Court and in each townhouse. Also in each house and apartment.