Academic Advising FAQ
We do our best to respond to student questions and requests in a timely manner. However, we request that you review the below Frequently Asked Questions, prior to submitting your queries to the Academic Dean's Office.
Below you will find information on Academic Counselling hours and contact information; Course Registration; Special Permissions; Change of Status; Program Information; Being On Probation or Required to Withdraw; Residency; Program or Graduation Check; Requirements for Teacher’s College, Law School, Graduate Studies; Degree Explorer/Degree Audit; Add/Drop; Transferring to another campus.
Academic Program Advisors:
- Laura Clarke - Childhood and Social Institutions, Disability Studies, Philosophy, Social Justice and Peace Studies, and Thanatology.
- Claire Hass - Political Science, Sociology/Criminology, and History.
- Simone Shepherd - Catholic Studies, Catholic Studies for Teachers, Psychology, Religious Studies, World Religions, Islamic Studies, Jewish Studies, English, French, and Writing.
Academic Information Assistants:
To meet with an Academic Counsellor or an Academic Program Advisor, the following options are availible to you:
2. A pre-scheduled Appointment (either in-person or by telephone). To request an appointment, please submit a request using our Appointment Request Form (NOTE: Only Academic Counsellors hold pre-scheduled appointments).
To contact us digitally, there are two options available:
1. King's Students may contact an Academic Counsellor or an Academic Program Advisor directly by using the Academic Dean's Office's Enquiry Submission System. Use of this system ensures prompt response times.
2. Non-King's students should contact an Academic Information Assistant for assistance with their queries (e.g. special permission requests, course questions, et cetera).
Your level of study (year) determines your enrollment appointment in June/July.
To View Your Enrollment Appointment:
1. Log in to your Student Center.
2. Select the details link under the Enrollment Dates section.
3. Review your Enrollment Appointment for the term you wish to add courses for.
NOTE: You must have completed an Intent to Register to have an enrollment appointment generated by the system. If you did not complete your Intent to Reigister, please contact an Academic Information Assistant for assistance.
For second term courses, registration can be completed on Student Centre through the Fall term and into early January.
NOTE: You must have completed an Intent to Register to have access to the course registration system. If you did not complete your Intent to Reigister, please contact an Academic Information Assistant for assistance.
While online course registration is open, you can register in courses through the Student Center.
Visual Instruction Guides:
If you experience difficulties, please call King’s Registration Helpline at (519) 433-3491 Ext. 4999 for prompt assistance.
Please call King’s Registration Helpline at (519) 433-3491 Ext. 4999 to discuss alternate course registration options.
Students can only enrol in or withdraw from courses during the timeframes specified by the Academic Calendar. You cannot add courses after the enrolment deadline for a specific term. Once classes begin, you cannot add or drop courses online.
For course registration changes after classes have begun, please come to the Academic Dean’s Office (DL104) for assistance with completing the neccessary paper work.
Students are responsible for the accuracy of their course selection (including registering in courses). There are various resources available to guide you through this process.
A prerequisite course must be successfully completed prior to registration in the desired course. Antirequisite courses overlap in course content, and both courses cannot be taken for credit. If you take a course that is antirequisite to one you have already taken, you will lose credit for the first course.
Residency rules require full-time students to take a minimum of 3.0 courses at King’s. Part-time students must take at least 50% of their courses at King’s. You can break residency with a special permission from an Academic Counsellor to finish a program , but not to take courses towards a planned future program. If you hold a scholarship, check the residency conditions.
Special permissions require the review and final approval of the Academic Dean’s Office. You can request a special permission in-person or online (see the following instructions).
1. You can meet with the relevant Academic Programs Advisor by attending our drop-in hours.
1. King's Students may request a special permission by submitting a request through our Enquiry Submission System. Use of this system ensures prompt response times.
2. Non-King's students should contact an Academic Information Assistant with their request (e.g. special permission to enter a course at King's).
To get into a class that is full: if you are in your final year of study and the course is mandatory, contact the relevant Academic Program Advisor.
If it is a required course this year, and if it conflicts with another required course, contact the relevant Academic Programs Advisor. Otherwise, take an alternative course, and take this course in another year. You are not allowed to break residency to take an elective course.
If it is needed this year, contact the relevant Academic Programs Advisor.
You must meet progression requirements to remain in good academic standing, and to continue at the University. To check the admission and progression requirements of specific modules (e.g., Majors, Specializations, etc) you want, go to the specific program checklist.
If you don’t meet minimum progression requirements, you will be placed on probation. You can continue your studies, but must meet certain conditions: only 4.0 credits are permitted, and all of them must be taken at King’s; a term average of 60% must be achieved, and no failures are allowed. You cannot appeal being placed on probation. If you are placed on probation, make an appointment to see an Academic Counsellor.
A student who does not meet minimum progression requirements for continuation of study or who has exceeded the maximum number of failed courses allowed (6.0 courses), will be required to withdraw for a period of twelve months.
Students who were required to withdraw may apply for readmission after their twelve-month absence. NOTE: Readmission is not automatic.
Speak to your professor after class or during their office hours to discuss your performance. Visit Learning Skills Service for general help; contact The Write Place for help with essays and written assignments; for help with Math or Economics, visit Tutoring at King’s. Check out the Library. Make an appointment to see your KAMP mentor or an Academic Counsellor.
Contact your professor in a timely manner, within two weeks of receiving the grade. If you cannot resolve the issue with your professor within another two weeks, contact the Chair of the Department. If the Chair does not respond within two additional weeks, contact an Academic Counsellor.
The following rules apply to all students graduating from King’s:
- Minimum of 5.0 and maximum of 7.0 first-year courses
- Completion of breadth requirements: 1.0 credit from each of Category A, B, and C
- 2.0 designated essay courses, including 1.0 numbered 2000 or above. See Quick BA Checklist
- At least one essential module (e.g., a Major or Specialization)
- Minimum of 15.0 credits for a three-year degree; minimum of 20.0 credits for a four-year degree
- Maximum of 9.0 courses in one subject area for a three-year degree; maximum of 14.0 credits in one subject area for a four year degree
60% cumulative average in courses used for graduation, and minimum 60% modular average; higher averages apply to Honors degrees