Students, faculty, and staff of King’s University College, Western University,  Huron, Brescia and St. Peter’s Seminary may borrow library material. Alumnifaculty and students from other Canadian universities, and visitors may apply for borrowing privileges.  

A valid Western ONECard, alumni card, Direct or Guest Borrower card is required to borrow materials. Individuals without a valid borrower card may use most materials in the library and may consult library staff for assistance in accessing collections.  

Loan Periods

Patron Type

Loan Period


Item Limit

Undergraduate Students

28 Days



Masters Students

120 Days



Doctoral Students
Postdoctoral Fellows

120 Days



Faculty Emeriti

120 Days



Librarians & Archivists

120 Days



Reciprocal Faculty

28 Days



Alumni Borrowers

14 Days



Guest Borrowers
Direct Borrowers

14 Days



Fines for Regular Loans $0.75 per day per item

Material in high demand may be placed on short loan status.  The loan periods for these materials range from two hours to seven days depending upon demand.


Loan Type

1, 3, and 7 Day Loans


$2.00 per day per item

Checkout Limits

2 item limit

2 Hour Loans

$2.00 per hour per item

3 item limit

Faculty, students and staff of Western and the Affiliated University Colleges (Brescia, Huron, King's) and St. Peter's Seminary may request selected items for an extended period, All items on extended loan are subject to recall.

There are materials in the library that do not circulate. Some non-circulating materials may be circulated for a limited period at the discretion of the library staff. These materials will be subject to overdue fines as noted elsewhere.

Any item on regular or extended loan may be recalled. The original borrower is assured of at least seven days use of the requested item before it must be returned. Recalled material must be returned by the date specified on the recall notice. Recalls are placed by clicking on the Request Item button in the librarycatalogue. 

Fines for Recalled Loans: $3.00 per day per item

Items may be renewed online by visiting My Library Account on the library web site. Regular or extended loan items may be renewed up to THREE times* by the due date unless they have been recalled for another patron, or the user requesting the renewals is suspended because of overdue items or fines. Items that have been assigned a short loan status are not renewable. 

*Guest and Direct Borrowers are eligible for 1 renewal only.

Regular loan and Recalled material can be returned to any of the Western Libraries or the Affiliate University College Libraries (Brescia, Huron, King’s) & St. Peter’s Seminary Library.

NOTE: Short loan material must be returned to its home library (e.g. a King's 3 day loan must be returned to the Cardinal Carter Library) by the due date specified.

Contact Us for Assistance

Information Services:

Phone: 519-433-3491 or 519-433-0041
Circulation Desk: ext. 4505
Research Help Desk: ext. 4537

See Also

Visit the sites below for more information about borrowing from Western and the Affiliate University College Libraries:


Fines are incurred when you do not return items by the specified due date.  Fines will accumulate until the book is returned or until it has reached the maximum fine. The maximum overdue fine for any one King’s item is $60.00.

Borrowing privileges are suspended when you have over due items or if your fines surpass the fines threshold.  Return overdue items and pay applicable fines to resume borrowing.   

Fine Rates

Regular Loans

Shortened Loans

Hourly Loans

Room Keys

Recalled Loans 

$0.75 per day per item

$2.00 per day per item

$2.00 per hour per item

$2.00 per hour per item

$3.00 per day per item

*Fine rates at Western Libraries and other Affiliated University College Libraries may vary. For more information consult the following:

Suspension of library borrowing privileges occurs when a borrower accumulates more than $5.00 in fines.

Borrowers may pay down their overdue fines to the $5.00 fines threshold or below to reinstate their borrowing privileges.

Overdue fines may be paid at any Western Libraries location or Affiliate University College Library. King's accepts cash, Interac, Visa or MasterCard. We do not accept payment in U.S. currency.

An online payment option is available through My Library Account using Visa or MasterCard.

Patrons wishing to appeal fines for Cardinal Carter Library items should speak to a full time staff member.

Information on fine appeals for items borrowed from Western Libraries can be found at:

For fines incurred at other Affiliated University College Libraries (Brescia or Huron) or St. Peter's Seminary Library, contact the owning library to discuss your appeal.   

In the event your records are sealed due to outstanding library charges, please contact the Western Libraries Business Office in person or by telephone for assistance:

Library Business Office
Room 201 (second floor)
The D. B. Weldon Library
519-661-2111  x84807

If you have lost or damaged Cardinal Carter Library material, please contact the Service Desk of the Cardinal Carter Library.  

An item that is 35 days or more overdue is presumed lost and will automatically be billed for replacement.  Return of materials cancels replacement costs leaving the daily overdue fine to be paid. 

Replacement cost includes:

  • $50.00 average item replacement cost
  • $30.00 processing fee
  • $5.00 billing fee 

We reserve the right to charge the actual replacement cost if the item's value differs significantly from this amount.

Replacement costs for King's material must be paid at King's.  If you have lost or damaged material from other locations, contact the applicable library. 

Refunds for Paid Items:  The Cardinal Carter Library will refund the replacement charges (i.e. item/processing/billing fees) minus the accumulated daily fines for items returned within one year of payment.  

After one year there will be no reimbursement. Although they have been paid for, all items remain the property of the Cardinal Carter Library.  

Library notices are emails which are sent to you to share information about your library account.  

Below is a list of notices you may receive:

Courtesy Notice

  • Sent 3 days before a regular loan item is due.
  • Allows you to return or renew the item before it is overdue.

Request Pickup Notice

  • A requested item is available at the pickup library.
  • The item is held for 4 days until the date specified on the notice.

Request Cancellation Notice

  • A requested item has not been picked up within 4 days, or is not available for request (eg. item is being replaced on reserve).

Recall Notice

  • Another borrower has requested an item you have checked out.
  • You must return the item by the recall due date, or be subject to $3.00/day overdue recall fines.

Overdue Recall Notice

  • An item that has been recalled from you is now 1 day overdue of the recall due date.
  • Overdue recall fines of $3.00/day accumulate; your borrowing privileges are suspended until the recalled item is returned and appropriate fines are paid.

Fines Notice

  • A charge has been assessed for the late return of material.
  • Your borrowing privileges are restored when appropriate fines are paid.

Overdue Notices

  • Material checked out to you is overdue.
  • Daily fines accumulate; your borrowing privileges are suspended until the material is returned and appropriate fines are paid.
  • A series of notices are sent:
  • 1st notice- item is 1 day overdue
  • 2nd notice-item is 5 days overdue
  • 3rd notice- item is 14 days overdue
  • 4th notice- item is 25 days overdue

Replacement Bill

  • An item signed out to you is 35 days or more overdue and is presumed to be lost; a Replacement Bill is sent.
  • Replacement charges (including item cost, $30.00 processing fee and $5.00 invoicing fee) have been assessed.
  • Your borrowing privileges are suspended until replacement charges are paid, or the overdue item is returned and the invoicing fee and outstanding accumulated daily fines are paid.

Statement of Charges

  • A final reminder of charges that are 90 days or more overdue.
  • Your borrowing privileges remain suspended; academic records will be sealed unless the outstanding charges are paid or resolved within 21 days.

Statement of Checked Out Items

  • Sent in April to remind you to return all outstanding library materials before leaving the university for the summer.

 From: Western Libraries > Borrowing > Library Notices


Current students, faculty, and staff receive Library Notices via email.  It is essential that email is checked regularly. The non-receipt of Library Notices does not relieve the borrower from any fines or fees that may be levied.

Other users (Alumni, Guest Borrowers and Direct Borrowers) should have an email address added to their library record to enable receipt of Library Notices by email.

Library notices can also be sent via our SMS text alert service to your cell phone. See below.

From: Western Libraries > Borrowing > Library Notices


You have the option to receive library alerts by text message, in addition to library notices sent to your email. Students, faculty and staff can submit this form to receive library alerts by text message.

Alumni, Guest Borrowers and Direct Borrowers can print out then complete this form and submit to staff at the service desk to receive library alerts by text message.

NOTE: If you change your cell phone number it is your responsibility to notify the library.  To submit a new cell phone number please re-submit the form. The non-receipt of library notices does not relieve you from any fines or fees that may be levied.

After you submit the form the SMS text alert service will begin on the following weekday. You will then receive library notices/alerts by email and text for:

  • Courtesy notices for regular loan items due in 3 days
  • Requested items ready for pickup
  • Items recalled from you
  • Overdue items
  • Fines and charges

NOTE: Some notices are sent as early as 6:00 am each day.

At any time you can choose to opt out of this service by contacting Information Services staff.  

From: Western Libraries > Borrowing > Library Notices