Sparkrock365

MicrosoftDynamics - -Sparkrøck 365

We are transitioning to a new cloud-based system for Finance and Human Resources on March 13th May 11th 2023. Dynamics 2016 and the online "King's Employee Center" portal is reaching the end of its support cycle by Microsoft. You have received messaging relating to this change from both Finance and Human Resources; this web page will give you more information and answer your questions about this migration. 

The new system is Sparkrock 365 and is built upon Microsoft's 365 Cloud Platform.You may not notice a big change in functionality, but there is a new look and URL  - You'll find the updated link on MyKings.ca starting May 11th. 

Key Dates: 

  • March 6th May 3rd, 2023: Dynamics 2016 and the King's Employee Center switches to reporting only. You will be able to access information but not submit expense reports, vacation requests, or timesheet entries. 
  • March 6th - March 12th May 3rd - May 10th, 2023:  ITS, Finance, and HR working with Sparkrock on migrating data to the new platform. 
  • March 13th May 11th, 2023: Launch of Sparkrock 365. 
  • March and April May and June 2023: Topic and feature-specific training and information sessions. 

Important Notes:

  • You will log into the new system the same way you log into Teams or other products on Office.com (Microsoft 365): firstname.lastname@kings.uwo.ca for staff and username@uwo.ca for faculty and students.
  • Payroll dates will not be affected.
  • Hourly employees will not be able to submit timesheets during the March 6th - March 12th May 3rd - May 10th, 2023 blackout period. You'll be able to submit your timesheets as soon as the new system launches on March 13th May 11th, 2023. Your payment for hours worked will not be affected. 

Reminder to update your personal information!

As part of the migration HR wants to your ensure employee personal and emergency contact information is accurate. We are asking all employees to go to mykings.ca and access the form called “HR Employee Personal Information Update” under the “General” menu tab to ensure the information is up to date. Please verify and correct any inaccuracies in the form by February 17, 2023. If you have any questions about this form, please email hr@kings.uwo.ca.  

Notes:
Feb 22, 2023: Migration dates were updated from March to May