If you are employed by King's, and have questions not answered in the following FAQ, please email returntocampus@kings.uwo.ca.

You can also refer to the Western FAQ page for more information.

Frequently Asked Questions for Students can be found here.

Updated: September 23, 2021

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I feel fine but need to stay home - what do I do? For example: I cannot come to campus as my child has to stay home from school due to possible COVID-19 symptoms.

If you are a faculty member, and are feeling well, please reach out to your students and advise that the course content will be made available on OWL for the next lecture (recorded lecture posted, etc.) and continue to work from home. There is no need to cancel classes unless you are feeling unwell or are tending to a sick family member. 
 
If you are a non-academic staff member, and are feeling well or need to stay home with a child who has screened out, please click here for more information. 

I have not passed the MYRTC.uwo.ca screening, what do I do?

For non-academic employees, if you did not pass the screening tool, please click here for more information.

Do I have to take the self-assessment in order to come to campus?

Yes. All faculty and staff must also undertake the daily self-assessment every time they come to campus.

What should I do if a student discloses to me that they have COVID-19 symptoms or have failed a COVID-19 test?

Please contact Joe Henry, Dean of Students at acsd@kings.uwo.ca for follow-up and support.

Who does the vaccination policy apply to?

This policy applies to all students, employees and visitors of the university and its affiliated university colleges: King’s, Huron, and Brescia.

What happens if I refuse to get vaccinated or fail to comply with this policy?

Only those with a medical or Ontario Human Rights Code exemption are eligible for the regular, twice-a-week testing in order to be physically on campus this fall. Employees who contravene the vaccination policy or who are found to have submitted fraudulent documentation or a fraudulent COVID-19 test result will be subject to discipline, up to and including removal of access to campus, in accordance with applicable agreements and contracts.

Visitors and volunteers may be trespassed from the university for such duration as determined by the university.

How will I upload my proof of vaccination?

An email was sent to all faculty and employees on August 26 with a customized link from Western University and the subject line “Action Required: COVID-19 Mandatory Proof of Vaccination Status”. All members of the Western community including students and employees of the affiliates must upload proof of vaccination by September 7. Those who have not provided proof that they are fully vaccinated have until October 12 to submit proof of full vaccination and will be required to be tested for COVID-19 twice a week in the interim to attend campus, with results submitted to the University. Individuals must receive their second dose no later than September 28, 2021, to be considered fully vaccinated by October 12, 2021.

Can I still apply for an exemption under the Ontario Human Rights Code?

Only in rare circumstances may individuals be granted an exemption for medical reasons and grounds protected under the Ontario Human Rights Code. Exemption requests can be made using the following fillable forms:

Completed employee forms can be sent to takecare@uwo.ca.

Can I use a classroom for a meeting afterwards? What steps do I need to take?

If the classroom is used after an academic lecture for a meeting, Step 3 rules apply for the meeting.

What measures are in place to ensure the health and safety of the campus community?

The health and safety of our campus community is our top priority. To achieve this during the COVID-19 pandemic, we have and will continue to implement some significant changes.

Those returning to campus will experience a new environment - additional signage, new rules regarding wearing of masks and regulations, and changes to our physical spaces. Things will look and feel a bit different. In some classrooms, plexiglass has been installed at the podiums to make lectures safer for the instructors and the students.

Rigourous cleaning schedules have been implemented across all spaces on campus.

Our students, faculty, and staff, are important partners in these efforts. When each of us adheres to these changes and follows the appropriate precautions, we make our entire community safer. Read more on the Employee Information page.

Western has a COVID-19 testing centre on campus. Any registered student and current employee with an active Western username and password can book an appointment by using the online booking tool

I am concerned about ventilation and air quality. What is King’s doing in this regard?

King’s has undertaken a review of HVAC systems. The most current information is available here. During the week of August 2, 2021, Jade Air Purifiers were delivered to classrooms across campus. Each air purifier has five stages of filtration including hospital grade HEPA filtration (H13 or MERV 17) allowing for filtration of particles as small as viruses. They also contain a UV light that will inactivate viruses.  The Air Purifiers are very quiet and of compact size making them ideal for our classrooms.

How can I access campus mental or physical health supports during this time? (July 26, 2021)

Employee and Family Assistance Program (FSEAP) can be accessed 24 hours a day, seven days a week. You can access confidential support through the King’s Family and Employee Assistance Program at 1-844-720-1212. You can find information by downloading the FSEAP app or going to their website. The username is King’s University College and the password is myfseap. There you will review service details, health and wellness newsletters, and you can search through a library of health and wellness articles on topics such as health and well-being, family and relationships, life, work and more.

If I am vaccinated, do I still need to wear a mask?

Yes – according to local public health guidelines, everyone is required to wear a triple layer non-medical masks indoors regardless of vaccination status.

For academic and non-academic employees, who require an accommodation with respect to masking as a result of a medical condition or other grounds protected by the Ontario Human Rights Code, please contact Human Resources. If you are seeking an accommodation as a result of a medical condition, please have your health care provider complete our Functional Abilities Form. This must be submitted with your accommodation request to Human Resources.

Do I have to wear a mask in my office? 

Yes. 

All employees must wear a mask unless they fall under one of the allowable exemptions.

A mask can be removed during eating and drinking but must be put on as soon as eating or drinking is finished.

The three-layered non-medical mask can be removed in a private office if the employee is the only occupant in the office and the door is closed. Employees must put on the three-layered non-medical mask when leaving the office or when having a visitor (not to exceed the maximum occupancy capacity of that office.

Do I have to wear a mask in the classroom? 

Masking is still required in the classroom at King's and all common spaces including shared offices and meeting rooms. MLHU highly recommends continued use of triple layer non-medical masks.

A mask can be removed during eating and drinking but must be put on as soon as eating or drinking is finished.

The three-layered non-medical mask can be removed in a private office if the employee is the only occupant in the office and the door is closed. Employees must put on the three-layered non-medical mask when leaving the office or when having a visitor (not to exceed the maximum occupancy capacity of that office.

I have a medical condition or other circumstance that prevents me from wearing a mask.  What options are available to me? (July 26, 2021)

If you are unable to wear a face mask due to a medical condition, or other grounds protected by the Ontario Human Rights Code, please contact Human Resources. If you are seeking an accommodation as a result of a medical condition, please have your health care provider complete our Functional Abilities Form. This must be submitted with your accommodation request to Human Resources.

I am concerned that my class will not be able to hear me properly while I am masked. What options are available to me? (July 26, 2021)

All classrooms are equipped with lapel microphones for faculty use. In addition, all classrooms are equipped with ceiling microphones and equipment to facilitate live-streaming/recording of on-campus classes.  Microphones, keyboards, and mice can be wiped down with wipes in addition to the classroom cleaning protocols in place.

Do I have to hold my office hours on campus? (August 31, 2021)

Faculty should continue to hold their office hours virtually. If meeting with students in office is required, please observe all on-campus safety protocols regarding masking, hand washing, and distancing by at least 2 metres.

Non-Academic Employees may choose to meet in person with students if they are able to maintain 2 metre social distancing, and for periods of time less than 15 minutes.  Otherwise, meetings may be held virtually.  Please consult with your supervisor or manager if you have further questions.

Will the COVID-19 pandemic affect how I conduct my research?

Please refer to the up-to-date information from the King’s Research Office.

Does King’s Research Ethics Review Committee (RERC) need to approve measures taken to prevent the spread of COVID-19 during research?

Please refer to the up-to-date information from the King’s Research Office.

My research study was approved by King’s RERC, but now I need to make changes to the proposed study activities in order to better protect against COVID-19: Does the RERC need to approve these changes?

Please refer to the up-to-date information from the King’s Research Office.

How do I access King’s library services?

Please refer to the Library’s Covid-19 Updates page.

Is Campus Ministry holding in-person events this year?

If circumstances allow, we would prefer to hold in-person rather than online events. We will continue with some online programming where it meets a need. Mass will be held according to current in-person gathering guidelines with live-streaming until COVID restrictions are over. For the most up-to-date information please visit the Campus Ministry page.